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Online Staff Scheduling

Scheduling Templates

We offer hundreds of scheduling templates for 8, 10 and 12 hour shifts covering 1, 2 and 3 shifts a day for 5, 6 and 7 days a week often called 24/7 Schedules, 24/6 Schedules or 24/5 Schedules. We also have Online Scheduling software which is much easier to use and more powerful than templates.

In addition to our 8, 10 and 12 hour shift template packages we also have templates for schedules using a combination of 8 and 12 hour shifts with the 8 hour shifts during the week and the 12 hour shifts on the weekends making more weekends off available for your people.  These 8 & 12 hour combination templates are included as a bonus in each of our template packages.

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Many businesses are considering the switch from 8 hour shifts to 10 or 12 hour shifts as a way to save gas costs for their employees. A switch to 10 hour shifts can reduce weekly commuting trips by 25 percent and a switch to 12 hour shifts can save 33 percent in fuel costs for your employees.

We offer 11 scheduling packages covering 8, 10 and 12 hour shifts for 5, 6 and 7 days a week plus a special package to use for scheduling between 3 and 5 crews on a 24/7 basis. The templates are laid out in weekly tables that clearly show days and shifts worked by each person each week. All of the schedules can be set up to rotate the days off for each person, and everyone is treated in a fair and impartial manner regarding shifts worked and days off each week. Usually more than one template can be used to provide the coverage that you need giving you the opportunity to present a number of different scheduling options to your managers and employees for their consideration and approval.

If you schedule crews and are looking for templates to do that we offer a template package designed to do just crew scheduling. It includes 49 templates for 8 and 12 hour shifts as well as some combination 8 & 12 hour shifts. Templates are provided for 3, 4 & 5 crews as well as 9 half-crews. These templates produce schedules that average 56, 42, 37.3 and 33.6 hours a week.

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Crew Templates for 3, 4, 4½ & 5 Crews $249/Year Download Buy Now
When downloading the file you should select SAVE and then browse to the location on your computer you want to save it. Don't select Open.

Take a Look At The Templates Here

8 Hour Shifts 10 Hour Shifts 12 Hour Shifts
Schedules for 7 Days a Week List of Templates List of Templates List of Templates
Schedules for 6 Days a Week List of Templates List of Templates List of Templates
Schedules for 5 Days a Week List of Templates List of Templates
Examples Example Template Example Template Example Template

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All packages include our bonus templates for combination 8 & 12 hour shifts. When downloading the file you should select SAVE and then browse to the location on your computer you want to save it. Don't select Open.
8 Hour Shift Templates for 6 and 7 Days a Week
8 Hour Shifts for 7 Days a Week - 143 Templates $249/Year Download Buy Now
8 Hour Shifts for 7 Days a Week - 79 Templates $149/Year Download Buy Now
8 Hour Shifts for 6 Days a Week - 82 Templates $149/Year Download Buy Now
10 Hour Shift Templates for 5, 6 and 7 Days a Week
10 Hour Shifts for 7 Days a Week - 153 Templates $249/Year Download Buy Now
10 Hour Shifts for 7 Days a Week - 112 Templates $149/Year Download Buy Now
10 Hour Shifts for 6 Days a Week - 105 Templates $149/Year Download Buy Now
10 Hour Shifts for 5 Days a Week - 101 Templates $149/Year Download Buy Now
12 Hour Shift Templates for 5, 6 and 7 Days a Week
12 Hour Shifts for 7 Days a Week - 122 Templates $249/Year Download Buy Now
12 Hour Shifts for 7 Days a Week - 79 Templates $149/Year Download Buy Now
12 Hour Shifts for 6 Days a Week - 110 Templates $149/Year Download Buy Now
12 Hour Shifts for 5 Days a Week - 117 Templates $149/Year Download Buy Now
Template Combination Packages at a Substantial Savings
8, 10, 12 Hr Shifts - 7 Days a Week - 418 Templates $579/Year Download Buy Now
8, 10, 12 Hr Shifts - 7 Days a Week - 270 Templates $279/Year Download Buy Now
8, 10, 12 Hr Shifts - 6 Days a Week - 297 Templates $279/Year Download Buy Now
10 & 12 Hr Shifts - 5 Days a Week - 218 Templates $229/Year Download Buy Now

You can download and use our spreadsheets on a FREE TRIAL basis with only minor restrictions. When downloading the file you should select SAVE and then browse to the location on your computer you want to save it. Don't select Open.

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The scheduling templates are configured to work seamlessly with our Series 3 Template Schedulers for creating shift assignments for up to 52 weeks while providing vacation scheduling and overtime management tools as well as several types of scheduling outputs. Click Here for Additional Information About The Series 3 Template Schedulers

More about scheduling templates

If your business needs to be staffed 5 days a week, 6 days a week or 7 days a week we can provide shift schedules for you using 8 hour shifts, 10 hour shifts or 12 hour shifts to give you the exact number of people you need at all times. It doesn't matter if you need 1 shift a day, 2 shifts a day and 3 shifts a day, our scheduling templates cover them all. Using a 1 shift template you can create schedules to cover an 8, 10 or 12 hour period during the day for 5, 6 or 7 days a week to provide staff when you need them.

Online scheduling for nurses is available at Shifthound. The advantages for a nursing staff is on this page.

If your staffing needs vary throughout the day you can use 2 or 3 overlapping shifts to provide more people during certain hours of the day. And, around-the-clock, 24/7 coverage is easily scheduled using 8 hour shifts, 10 hour shifts or 12 hour shifts. You can select scheduling templates that provide a different number of people on each shift, and you can easily modify the tables to provide a different number of people each day of the week.

The number of days off each week is usually important to your employees and you may be considering switching to 10 hour shifts to give your employees an extra day off each week. We have hundreds of 10 hour scheduling templates to provide people for 1, 2 or 3 shifts a day and 5, 6 or 7 days a week, so it doesn't matter how many days a week your business is open, we have your shift scheduling needs covered. Even though 10 hour shifts are attractive from the days off point of view, they can be inefficient if you are open 24 hours a day. The shift overlap will require you to pay for 30 hours of shift coverage for each 24 hours of coverage received. The two (or so) hour overlap between shifts may also create problems if each person occupies a desk or work station of some sort with desk-sharing a possible consequence. If you are open 24 hours a day and need extra coverage for a 6 hour period during the day, you can schedule your shift start and stop times to provide extra coverage during those 6 hours of the day. While 10 hour shifts provide 3 days off a week, 12 hour shifts provide either 3 or 4 days off each week. A common 12 hour work schedule is 4 days on and 4 days off providing 36 hours of work one week and 48 hours the next week for an average of 42 hours a week. If you want, you can have your people switch from the day shift to the night shift on a regular basis. While this schedule is often used, weekends off are not very frequent. Other templates provide many more weekends off.

Quite often businesses need to add or subtract staff to accommodate a growing or shrinking business and need a scheduling solution to reflect their new staffing levels. Our scheduling templates can be used to provide any number of people per shift and can quickly and easily accommodate changing staffing levels.

Businesses sometimes decide to change the number of days a week they are open and may need to switch from a 5 day a week schedule to a 6 day a week schedule or to a 7 day a week schedule. Since our scheduling templates cover all of these situations, you will be able to easily find a new schedule that fits your staffing needs.

If your business is planning to go from 1 shift a day to 2 or 3 shifts a day, you will be able to find several example schedules that reflect your new business plan. Also, this expansion may provide you with the opportunity to switch from 8 hour shifts to 10 or 12 hour shifts. Once again, our scheduling packages will provide you with lots of good ideas for your new schedules.

We have found that the transition from one employee schedule to another is much less painful and more easily accomplished when everyone is involved in selecting the new schedule and the easiest way to get your people on board with the new schedule is to have several examples to present to them for consideration.

The number of weekends off is usually very important and our templates are crafted to provide maximum weekends off for your people. Some of our 12 hour shift schedules have a 3 day weekend every other week while averaging 42 hours a week. And, one of our most popular 10 hour shift schedules provides three 4-day weekends every 7 weeks and provides each person with exactly 40 hours each week. Weekends off are less frequent with 8 hour shifts since these shifts maximize time off each day in exchange for whole days off and a typical schedule may provide two 3-day weekends every 7 weeks while providing each person with 40 hours every week.

While most of our schedules average about 40 hours a week, they vary between about 30 and 55 hours a week, giving you lots of choices to fit your staffing needs with available personnel. And, those schedules that don't have about 40 hours a week provide a good framework for you to add and delete weekly shifts to match your unique daily staffing requirements.

Each package contains dozens of templates for up to 9 people per shift. If you need more people, simply use several different templates or multiple copies of one template. For example if you need 17 people per shift, you can use a template that provides 9 people and one that provides 8 people. Or, if you find a template that fits your needs regarding days off and weekly hours, you can multiple copies of it to schedule your people. For example, you can use a template that uses 3 people to provide 2 per shift it to create schedules for 3, 6, 9, or any other multiple of 3 people to provide 2, 4 or 6 people per shift.

If you find one of the 1 shift templates that you like, you can use the same template for 1,2 or 3 shifts a day and you can setup your schedules so your people always work the same shift or rotate from one shift to another on a regular basis. If your people bid for schedules, you can assign the same schedule leg to an individual for the length of the bid period.

The schedule templates provide the same number of people each day, but can be easily modified to provide a different number of people each day. A "Shift Counter" sheet is provided where you can copy one or more templates and modify the daily staffing until you create a schedule that exactly matches your staffing requirements each day. You can also use different templates for each of your shifts if your staffing needs change from one shift to another.

If your staffing needs are constant during the week and you can get by with fewer people on the weekends, you can use a 7 day template to provide your basic weekday/weekend staffing and a 5 day template to provide the extra people needed on the weekdays. You can then rotate all of your employees through both the 5 day patterns and the 7 day patterns to evenly distribute weekends off to all of your employees.